Subject: 3M – Large Business Engagement (In-Person Event) – March 5

 3M – Large Business Engagement (In-Person Event)

Date and Time:
By Appointment Only (20-minute meetings held between 9:00 a.m. – 4:30 p.m.)
Thursday, March 5, 2020

Location:
The Business Engagement Center (BEC)
The Office of Small and Disadvantaged Business Utilization (OSDBU)
801 I Street, NW, 12^th Floor
Washington, DC 20001

Small businesses with operations relevant to the Healthcare and Corporate sectors as outlined below, may register for consideration for (1) in-person meeting with 3M.  

The selection process is at the sole discretion of 3M and is based upon 3M’s review of each small business’ registration profile, the required submission of the small business’ capability statement and questionnaire. Registration details are outlined below.  Review this page carefully, prior to registering.

About Company 

3M is an innovative company consisting of four core business groups:

Below is a list of the most applicable business groups.

• Health Care – This group spans the continuum of care and includes medical solutions, oral care, separation and purification sciences, health information systems, drug delivery systems, and food safety.
• Safety & Industrial – This business group serves the industrial, electrical and safety markets. It consists of personal safety, adhesives and tapes, abrasives, closure and masking systems, electrical markets, automotive aftermarket, and roofing granules.
• Consumer – This business group consists of home improvement, stationery and office supplies, home care, and consumer health care.

Corporate Questions 

The 3M Supplier Responsibility Code outlines 3M’s basic expectations for our suppliers in the areas of Management Systems, Labor, Health and Safety, Environment and Ethics.  

Please review these questions in consideration of your company’s capabilities:

• Can your company demonstrate that your business operates in full compliance with laws, rules and

           regulations of the locations in which your business operates?

• What do you have in place to ensure that your business fosters a safe workplace?
• What do you have in place that ensures that your business upholds the human rights of workers and

               treating them with dignity and respect?

• 3M has environmental standards. Are you willing to integrate environmental responsibility into your

              operations to safeguard the health and safety or workers and the public?

• Does your business have standards around ethics?
• Do you have systems in place to protect confidential information?
• Has your business ever had tax liens or been delinquent in filing taxes?
• Any pending/past judgements or liens against your business?
• If required, does your business have insurance?
• If in the business of manufacturing, does your company have a quality manual? 
• 3M has a “No Counterfeit Material” requirement. Do you have processes in place to ensure that

              counterfeit material will not be sold to 3M?

• Does your business have traceability of components down to the lowest tier supplier?

Health Care Questions:

Please review these questions in consideration of your company’s capabilities: 

• Capability statements including NAICS, CAGE, DUNS and Socio-economic certificates.
• Do you have regional and/or national coverage?
• Do you have your own warehouse?
• Submit Monthly Chargebacks & Tracing via EDI1867. 
• Product must be ordered electronically from 3M health care customer service (EDI 850, 3M Order Center, or Print to 3M).  
• Full line distributors pay invoices Net 90. 
• Which group Purchasing Organizations are you an authorized distributor?

Applicable NAICS Codes:

3M also purchases the below categories.

To be considered for (1) of (13) one-on-one meetings, the registration process is as follows: 

• Please review the company summary and procurement details included on this webpage prior to registering. 
• (1) representative per small business may register for consideration by clicking the “Register” button, located at the upper right-hand corner of this event page.  No more than (1) registered company representative may attend the actual meeting.  There is no exception, so please plan accordingly. 
• Each registrant must submit a completed questionnaire (add hyperlink to questionnaire) along with the company’s capability statement, inclusive of: NAICS, CAGE, DUNS and Socio-economic certificates to the Direct Access Program at directaccess@va.gov.  Use the subject line: “3M Large Business Meeting Submission Materials”.  Ensure the name of the registrant and his/her phone number is included in the body of the e-mail. The deadline for submission is 3:00 p.m. EST Wednesday, February 5.   There are no exceptions for late submissions.  Please ensure the accuracy and completeness of the questionnaire prior to submission. 
• 3M representatives will review all registrant profiles along with the submitted materials.
• If 3M selects a registrant for a meeting, the registrant will be notified via e-mail (no later than) 
• The company representative who has requested the meeting will be notified (via e-mail) no later than Wednesday, February 12. Please be vigilant. The e-mail will include the proposed 20-minute appointment time.  
• The company representative must confirm their acceptance of the meeting time within 72 business hours of receipt of the e-mail, by logging into the Events Dashboard (insert registration site link) and take the following steps: 
  • From the Events Dashboard, click “My Meeting Maker”. Then click “Manage Requests”. 
  • From the next page, click “Requests Received” located on the left menu bar. 
  • Click “Accept Request” to accept meeting.  Or click “Decline Request” to decline meeting. 
  • Please click “Schedule” on the Events Dashboard to confirm the session has been added to your schedule.  
  • If you have proposed a different meeting time to 3M, please check your schedule regularly, to confirm 3M’s acceptance of your proposed time. 

• Failure to confirm the meeting time will result in forfeiture of the time slot to the next available and qualifying small business. No exceptions will be made. 
• There are only 13 available meeting appointments. All meetings are scheduled at sole discretion of 3M and not at the discretion of the Direct Access Program and/or the U.S. Department of Veterans Affairs.  As such, small business representatives should be available and flexible for the entire event window (9:00 a.m. - 4:30 p.m.). This is in consideration of the confirmed meeting possibly taking place during any of the available 20-minute appointment times on that date.  
• These meetings are solely held in-person, as such, conference calls or virtual meetings will not be coordinated in lieu of the in-person appointment.
• Small businesses representatives should only make/confirm travel arrangements, once he/she has received an e-mail stating this his/her meeting is confirmed and the meeting has been added to his/her schedule. 
• The Office of Small and Disadvantaged Business Utilization (OSDBU) is located in the Chinatown area of Washington, DC, and here is a link to hotel accommodations located in the immediate vicinity.  
• If selected for a meeting, each small business representative is strongly encouraged to 
  • dress in business professional attire
  • bring at least 5 copies of the small business’ marketing collateral and literature, inclusive of the capability statement that was submitted during the time of registration 
• There will be no Wi-Fi or audio/visual equipment made available during the meeting, so each representative is strongly encouraged to bring printed materials for reference. 
• For admission to the office building, the participating representative will be required to show a valid, government-issued photo I.D.  There are no exceptions. 

If you have questions about the virtual event, please contact the Direct Access Program by e-mail at directaccess@va.gov or by phone at 202-461-4694.